For medical billing companies
Providers, payers, applications and renewal dates across all of your client practices, in one workspace your specialists actually work from.
Software for the people who do this work. We do not do the credentialing for you.
| Client practice | Providers | Waiting on payer | Needs you |
|---|---|---|---|
| Bright Minds Therapy | 18 | 4 | 2 |
| Horizon Behavioral Health | 11 | 2 | — |
| Clear Path Counseling | 24 | 6 | 3 |
| Rivera Counseling | 6 | 1 | 1 |
An illustration of the workspace being built, drawn to scale. It is not a photograph of finished software — see “where this is up to” below.
The things a spreadsheet stops doing once you are looking after more than one practice.
Answer both “how is Bright Minds doing” and “what is stuck everywhere” without opening ten files.
Waiting on the payer, waiting on the practice, panel closed, approved but not yet billable. The states where work actually gets stuck, named separately.
Who is carrying what, what has gone quiet, and which practice is holding things up.
Licences, registrations, malpractice, attestations and revalidations, each counted from its own start date, because they do not all work the same way.
The date the payer said yes and the date you may bill from are different dates, and the gap between them is money.
A status report with your name on it, not ours, that you can send without rewriting it by hand first.
Published, because you should not have to sit through a sales call to find out what software costs.
| Plan | Per month | Providers |
|---|---|---|
| Starter | $199 | Up to 100 active providers |
| Growth | $399 | Up to 200 active providers |
| Pro | $699 | More than 200 active providers |
One price for the whole organization, however many of your staff use it, and every feature on every plan. Only providers you are currently tracking count toward the limit, so keeping the history of somebody who has left costs you nothing. Going over the limit asks you to move up a plan; it never locks you out of your own account.
Thirty day trial, no card to start, no demonstration required. Your data exports in full whenever you want, including on the way out. Pro covers companies of the size we serve; if you are tracking more than a thousand active providers, email us first and we will work out something that fits.
Nearly every free credentialing template is a hospital document checklist. This one follows applications through to the date you can bill.
Or take it directly, without leaving an address: the blank tracker · the filled-in example
Take the tracker from the links on the left, and send us a line if you would like to hear when there is something to try. One email when that happens, and nothing else.
Email usSaid plainly, so nobody wastes a trial finding out.
We do not complete applications or chase payers. That is your business and we are not competing with you for it.
We record what you know. We do not verify credentials with the issuing bodies on your behalf.
We track the dates that matter to you, including the attestation clock.
Designed so that it does not require or store patient information. No claims, no eligibility, no records.
Our customer is the company doing this work on their behalf.
Medical staff offices and clinical privileging are a different job, done by different software.
The tracker above is finished and yours to keep. The software itself is still being built, and the screen at the top of this page shows where it is going rather than where it is today. When there is something to try, it will be a thirty day trial at the prices above, with no call required.
If you do this work for a living and something here is wrong, or there is something obvious we have missed, we would rather hear it than not: support@payerharbor.com, which a person reads.
Start with the tracker. It is the thinking behind PayerHarbor in a spreadsheet, it is free, and it is useful whether or not you ever buy anything from us.
Get the free tracker